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Proposal Submission Guidelines

Proposal Submission Guidelines

Table of Contents

1. Introduction

This document intends to guide users through registration and submission of a proposal for granting free access to the tools in the experimental infrastructures of the Emerging Printed Electronics Research Infrastructure (EMERGE) consortium.

Please also check the User Guidelines for further information on eligibility criteria, proposal evaluation/implementation and travel/subsistence support.

If further clarification is required, users can fill out the contact form or send an email to .

This is v1.0 of the “Guidelines for proposal submission”. Updated versions will be released as needed during EMERGE implementation and will be available through the EMERGE website.

2. EMERGE website catalogue

Before starting the preparation of the project, the user should consult the EMERGE infrastructure online catalog, where the list of facilities offered by the EMERGE consortium can be found. The email of the responsible person for each available tool is provided in the website, in case potential users need further details about it.

The transnational access activities (TAs) are organized in four main categories, comprising different installations, as follows:

  • TA1 – Theory: Modelling, simulation, and design of materials, devices and systems:
    • Device design and architectures
    • Modelling & simulation
  • TA2 – Materials synthesis and ink formulation:
    • Chemical & physical techniques
    • Materials characterization
  • TA3 – Prototype fabrication:
    • Device preparation
    • Functional 2D and 3D printing
    • Industrial printing
    • Nanoimprinting & laser patterning
    • Vacuum assisted deposition
  • TA4 – Characterization of prototypes and demonstrators:
    • Device metrology & characterization
    • Validation and standardization

The TAs turned available through each country/institute are listed in Annex A of this document.

3. Registration and login procedure

Before submitting a proposal, the user has to register at the EMERGE online platform by completing a form sheet with the following information (note: fields marked with * are mandatory):

  • User account*: username/ password;
  • Personal information:
    • Name*
    • Surname*
    • Email*
    • Gender* (select one option):
      • Female
      • Male
      • Prefer to self-describe (specify)
    • Nationality*
    • Birthday*: year/month/day
    • Research role* (select one option):
      • Undergraduate
      • Degree student
      • PhD student
      • Scientist
      • Senior scientist
      • Post-doc
      • Technician
      • Professor-scientific coordinator,
      • Manager
      • Other (specify)
    • Research interests (specify up to 7)
    • ORCID
    • LinkedIn
  • Affiliation*:
    • Institute/Company
    • Type (select one option):
      • Industry
      • Research organization
      • Small & medium enterprise
      • University
      • Other (specify)
    • Address
    • City
    • ZIP code
    • Country
  • How did you know about EMERGE?* (select one option)
    • Website
    • Social media
    • Conferences
    • Brochure
    • Newsletter
    • Word of mouth
    • Direct contact with access provider
  • EMERGE newsletter subscription (activate the checkbox to subscribe – optional)
  • Acknowledgment* (activate the checkbox to accept EMERGE privacy policy, which is a requirement to complete registration)

After concluding the registration process, it needs to be validated by the EMERGE coordination. The user will then receive an email confirming that his/her account is active and the private area of the EMERGE website can now be accessed at the login page to start preparing the submission of a proposal, consult submitted proposals or change the account settings.

At any time, the user may cancel his/her account by accessing the private area and selecting the option “cancel EMERGE account” in the “My Dashboard” screen.

4. Proposal submission

When calls for projects are open (see EMERGE website regularly for announcements), registered users can submit project proposals for free of charge access to EMERGE infrastructure. This can be done through a project proposal form that can be accessed in two ways:

Before starting to fill the project proposal form, please read carefully the present document and all the user guidelines available at User Guidelines, which provide useful information on eligibility criteria, proposal evaluation/implementation and travel/subsistence support.

At any time, users can save draft versions of their proposal by clicking the “save draft” button in each page of the form. Users can then return to the form at a later stage through the “new proposal” menu in “my dashboard” section.

The option to validate and submit the proposal will only be possible once all the mandatory fields are filled in. Concluding the proposal submission, users will receive an automated message confirming that the proposal was successfully submitted for evaluation, with an identification (ID) number being assigned to it.

The online form is composed by the following information groups:

1. General Proposal Data:

  • Title* (max 150 characters)
  • Type of material system/ device and its application* (max 150 characters)
  • Primary TA* (select one option – this should be the TA where most of the proposed work fits):
    • TA1 – Theory: Modelling, simulation, and design of materials, devices and systems
      • Device design and architectures
      • Modelling & simulation
    • TA2 – Materials synthesis and ink formulation
      • Chemical & physical techniques
      • Materials characterization
    • TA3 – Prototype fabrication
      • Device preparation
      • Functional 2D and 3D printing
      • Industrial printing
      • Nanoimprinting & laser patterning
      • Vacuum assisted deposition
    • TA4 – Characterization of prototypes and demonstrators
      • Device metrology and characterization
      • Validation and standardization
    • Secondary TA* (select the applicable options, in case the proposed work goes beyond the Primary TA):
      • TA1 – Theory: Modelling, simulation, and design of materials, devices and systems
        • Device design and architectures
        • Modelling & simulation
      • TA2 – Materials synthesis and ink formulation
        • Chemical & physical techniques
        • Materials characterization
      • TA3 – Prototype fabrication
        • Device preparation
        • Functional 2D and 3D printing
        • Industrial printing
        • Nanoimprinting and laser patterning
        • Vacuum assisted deposition
      • TA4 – Characterization of prototypes and demonstrators
        • Device metrology and characterization
        • Validation and standardization
      • Keywords* (max 7 keywords, separated by comma)
      • Maturity of the work* (select one option):
        • Basic idea
        • Proof of concept
        • Laboratory scale
      • Publications from preliminary work* (select one option):
        • No
        • Yes
          • Insert DOI / title* (List up to 5 most recent publications)

2. Scientific Case
The “Scientific case” is the main content used for the evaluation and ranking of user proposals by the scientific committee.

  • Scientific context and objectives* (max 3000 characters): Identify the problem/ hypothesis to be addressed by the project, having in mind the state-of-the-art of the topic.
  • Samples/materials required* (max 750 characters): If applicable, provide details on the materials to be synthesized/deposited, mention if there are specific precursors/reagents required, if there are hazardous materials involved.
  • Workplan* (max 4000 characters): Describe the work to be carried out, dividing by multiple tasks if needed. Provide an estimate on the time required to perform the workplan (ideally between 3 and 5 days for the 1st Call for Projects).
  • Expected outputs* (max 2500 characters): Describe the main expected results and their potential contribution for Flexible Large-Area Printed Electronics and Photonics (FLAPEP).
  • Additional information (max 1500 characters): If applicable, specify if there is any additional information that deserves attention from reviewers.
  • References*: Provide a reference list used to elaborate the sections above. If applicable, include links with DOI.

3. Experimental Plan
This section is relevant to evaluate the feasibility of the scientific proposal described in the previous section within the EMERGE infrastructure. Users have to fill it considering the “Services & Infrastructures” listed at EMERGE website and the Primary/Secondary TA selected in “General Proposal Data” section.

  • Techniques required
    • Technique*: e.g. SEM, AFM, Spin-coating, Gravure printing, only one technique per text box, click the button “add” to insert more techniques.
    • Specific needs (optional): if the user has any specific needs regarding the technique selected above, a note should be added in this text box (e.g., low acceleration voltage SEM due to surface sensitive samples. This will help the TLO to attribute the most appropriate tool for the work.
  • Preferred institutions to conduct the project
    • Institute*: select the preferred institute to conduct the project. Please note that depending on the selected TA and techniques, your project might require 2 institutes for implementation. Click the button “Add” to insert additional institutes and/or a 2nd preference for the main institute to develop your work. The TLO will then attribute an approved workplan to one or multiple institutes depending on availability.

4. Terms and Conditions*

  • “I agree to EMERGE terms and conditions”: activate the checkbox to accept EMERGE terms and conditions, which is a requirement to enable proposal submission. By clicking the “terms and conditions” hyperlink the terms and conditions text opens in a new tab.

5. Validation & Submission
In this section the user is presented with a summary of the project proposal, showing all the information entered in the previous sections. The user has the opportunity to edit any of the information previously entered by clicking the buttons “edit” throughout the summary of the project proposal. At the end, the user has to click the button “submit proposal” so the final proposal is submitted.

The user is acknowledged with a message mentioning the proposal was submitted successfully.

The submitted proposal can then be reviewed in the menu “My Proposals”, section “My Dashboard”, and can still be edited until the Call for Projects is open.

Annex A – List of available options in the online catalog

CountryHost institutionTransnational access activityInstallationWebsiteContact person
AustriaJoanneum Research Forschungsgesellschaft GmbH (JOR)TA1 – Theory: Modelling, simulation, and design of materials, devices and systemsModelling and simulationhttps://www.joanneum.atBarbara Stadlober
TA3 – Prototype fabricationNanoimprinting and laser patterning
Functional 2D and 3D printing
TA4 – Characterization of prototypes and demonstratorsDevice metrology
Materials Center Leoben Forschung GmbH (MCL)TA2 – Material synthesis and ink formulationPhysical techniqueshttps://www.mcl.at/Anton Koeck
TA4 – Characterization of prototypes and demonstratorsDevice metrology
GermanyForschungszentrum Jülich GmbH (FZJ)Dynamics of Complex Fluids and Interfaces (DCFI)TA1 – Theory: Modelling, simulation, and design of materials, devices and systemsModelling and simulationwww.fz-juelich.deHans-Joachim Egelhaaf
High-throughput Processing Group (HPG)TA3 – Prototype fabricationIndustrial printingwww.hi-ern.de
Technische Universität Dresden (TUD):
· Molecular Functional Material (FM)
· Dresden Integrated Center for Applied Physics and Photonic Materials (IAPP)
TA2 – Materials synthesis and ink formulationPhysical techniqueshttps://tu-dresden.de/Ali Shaygan
Chemical techniques
Materials characterization
TA3 – Prototype fabricationFunctional 2D and 3D printing
Vacuum assisted deposition
TA4 – Characterization of prototypes and demonstratorsDevice metrology
GreeceHellenic Mediterranean University (HMU)TA2 – Materials synthesis and ink formulationPhysical techniqueshttps://www.hmu.gr/enKonstantinos Rogdakis
Chemical techniques
Materials characterization
TA4 – Characterization of prototypes and demonstratorsValidation and standardization
Device metrology
PolandWarsaw University of Technology (WUT)/ Centre for Advanced Materials and Technologies (CEZAMAT)TA1 – Theory: Modelling, simulation, and design of materials, devices and systemsDevice design and architectureshttps://www.cezamat.eu/Jakub Krzeminski
TA2 – Materials synthesis and ink formulationPhysical techniques
TA3 – Prototype fabricationIndustrial printing
TA4 – Characterization of prototypes and demonstratorsValidation and standardization
PortugalInstituto de Desenvolvimento de Novas Tecnologias – UNINOVA (UNOVA)TA1 – Theory: Modelling, simulation, and design of materials, devices and systemsModelling and simulationhttps://cemop.uninova.pt/
https://www.cenimat.fct.unl.pt/
Pedro Barquinha
Device design and architectures
TA2 – Materials synthesis and ink formulationPhysical techniques
Chemical techniques
Materials characterization
TA4 – Characterization of prototypes and demonstratorsDevice metrology
ALMASCIENCE (ALMA)TA3 – Prototype fabricationIndustrial printinghttps://www.almascience.pt/Luis Pereira
Nanoimprinting and laser patterning
SwedenResearch Institutes of Sweden AB (RISE)TA1 – Theory: Modelling, simulation, and design of materials, devices and systemsDevice design and architectureswww.ri.seAstrid Armgarth
TA2 – Materials synthesis and ink formulationPhysical techniques
TA3 – Prototype fabricationDevice preparation
Industrial printing
TA4 – Characterization of prototypes and demonstratorsDevice metrology